Terms & Conditions of Rental

1. Definitions

1.1 “Agreement” means the agreement of lease for the Vehicle, constituted by the (i) completed Lease Schedule, (ii) these Terms and Conditions and (iii) the Vehicle Inspection Report.

1.2 “Charges” means the fees payable for certain services or benefits utilised by the Lessee or required by the Lessor, being:

• 1.2.1 delivery fee – as determined by the applicable AA rate, charged per kilometre;
• 1.2.2 collection fee – as determined by the applicable AA rate, charged per kilometre;
• 1.2.3 insurance claim handling fee – N$ 450.00;
• 1.2.4 late return fee – N$ 450.00 per day;
• 1.2.5 polishing fee – N$ 3,000.00;
• 1.2.6 valet fee – N$ 1,500.00;
• 1.2.7 traffic fine handling fee – N$ 450.00;
• 1.2.8 lost key fee – N$ 1,000.00.

1.3 “Consumables” means fuels, lubricants and water required to maintain the Vehicle.

1.4 “Damages” means all damages, towing, storage, repairs, parts replacement and total loss where applicable.

1.5 “Designated Drivers” means persons designated in the Lease Schedule.

1.6 “Equipment” means all movable equipment and extras listed.

1.7 “Lease” means the letting and hiring of the Vehicle.

1.8 “Lease Location” means the premises of the Lessor.

1.9 “Lease Period” means the period in the Lease Schedule.

1.10 “Lessee” means the person renting the Vehicle.

1.11 “Lessor” means Namib Trails 4 x 4 Rental Close Corporation (CC2 / 2023 / 03050).

2. Interpretation

• Singular includes plural and vice versa
• Words include juristic persons
• Any gender includes others

This Agreement is governed by the laws of Namibia.

3. Letting, Payment & Cancellation

The Vehicle is rented as is (voetstoots). 20% deposit on booking, 80% due 10 days before rental. Late returns incur N$450 per day. No refund for early return.

Cancellation Policy

• More than 90 days: 100% refund
• 60–90 days: 75% refund
• 30–60 days: 50% refund
• Less than 30 days: No refund

4. Use of Vehicle

The Vehicle may only be used by designated drivers and must follow all restrictions, speed limits, and 4x4 rules as set out in the Agreement.

5. Risk, Damage & Liability

The Lessee bears the risk from handover to return. Excess waivers apply unless the Agreement is breached.

6. General

This Agreement constitutes the entire agreement and is governed by Namibian law.